10 Must-Check Steps for Applying for a Job Online

Are you looking for a new job and want to stand out from the moment your CV lands in the recruiter’s inbox? Follow these 10 essential steps to ensure your online job application is polished and professional.

Recruiters are flooded with applications. To rise above the noise, your CV needs to be a clear, quick read. Make it easy for them to spot your qualifications and potential.

1. Use a Professional Email Address

   Your email address should reflect a professional image. Avoid playful or informal addresses that might undermine your credibility. Opt for an email address that conveys professionalism.

   Examples of Professional Email Addresses:

   • john.doe@example.com
   • janesmith@domain.com
   • firstname.lastname@domain.com

   Avoid:

   • crazychickenlover@domain.com
   • partyanimal2000@domain.com
   • totaldramaqueen@domain.com


2. Choose the Correct File Format for Your CV

   Selecting the right file format is crucial for making a good impression. The format you choose can affect how your CV is viewed and whether it maintains its intended layout.

   PDF: Preferred for CVs because it preserves layout and formatting, ensuring your document appears as intended on any device. It is universally accessible and doesn’t require special software.

   Word (DOC/DOCX): Although widely used, Word files may require the viewer to have Microsoft Office installed and are less reliable for consistent formatting.

   JPG or Other Image Formats: Not ideal for CVs as they display content as a flat image, making text unselectable and uneditable. Important details like your contact information or hyperlinks cannot be copied from an image file.

   Recommended Formats: PDF, Word

   Avoid: Image formats like JPG

3. Name Your CV and Other Files Professionally

   The way you name your files reflects your attention to detail and professionalism. Avoid using vague or dated filenames that may confuse the recipient. Use a clear and concise format that includes your name and the position you’re applying for.

   Proper File Naming Examples:

   • Name_Surname_Position.pdf (e.g., John_Doe_Marketing_Manager.pdf)
   • CV_Name.pdf (e.g., CV_Jane_Smith.pdf)

   Avoid:

   • CV_2023.pdf
   • CV_last_last_final.pdf


4. Craft an Effective Email Subject Line

   The subject line of your email should be informative and relevant to ensure your application is easily identifiable. Avoid sending emails with no subject line or vague titles. Follow any specific instructions provided in the job ad.

   Best Practices:

   • Use the job title and your name (e.g., “Marketing Manager Application - John Doe”)
   • Follow any specific instructions provided in the job ad


5. Write a Compelling Cover Letter

   A well-crafted cover letter can significantly impact your application. Choose a strategy based on the number of jobs you are applying for:

   If Applying for 5 or Fewer Jobs: Research each company thoroughly and tailor your cover letter to reflect why you are interested in working there. Customize each letter to highlight how your skills and experiences align with the company’s specific needs.

   If Bulk Applying: Focus on your qualifications and provide a general overview of your skills and experiences. Avoid detailing how your background fits the specific requirements of each role.

   Keep It Concise: Limit your cover letter to 3-4 paragraphs and ensure it does not exceed one page. Ideally, aim for half a page.

   Key Elements to Include:

   • Personalization for the company and role
   • Relevant skills and experiences


6. Include Essential Personal Information

   While specifics may vary by country and culture, here’s a general guideline for international job applications:

   Must-Have Information:

   • Name
   • Current location
   • Email address
   • Mobile number
   • Work experience
   • Education
   • Certifications
   • Skills

   Nice-to-Have Information:

   • Profile picture
   • Gender
   • Date of birth
   • Nationality
   • LinkedIn URL
   • Personal website URL
   • Relevant events/workshops attended
   • Memberships in relevant organizations

   Not Necessary:

   • Marital status
   • Number of children
   • Religion
   • Height
   • Weight


7. When to Share References

   Provide references only when requested by the employer after the initial correspondence. You can mention in your cover letter or CV that references are available upon request.



8. Limit Your Attachments

   To avoid overwhelming the recipient, include only the most relevant documents: your CV, cover letter, and any requested supporting materials. Avoid attaching unnecessary files or very large files. If you need to send a video, consider uploading it to YouTube or Vimeo and sharing the link.

9. Follow-Up Appropriately

   If you haven’t heard back within the timeframe specified in the job ad (or after a reasonable period, such as 5 to 10 working days if no timeframe is provided), send a polite follow-up email to inquire about the status of your application.

10. General Checklist

    Ensure your contact details are included in your CV and are correct.

    • Verify that your contact details are error-free.
    • Check for spelling and punctuation errors.
    • Avoid leaving blank pages in your CV or other files.
    • Do not send multiple applications for the same job.
    • Avoid applying for the same job through different websites.
    • Always click on the URLs you added to your CV to verify they are correct.

By following these 10 essential steps, you’ll enhance your chances of making a positive impression and advancing in the hiring process. Good luck with your job search!